Over the years, the subject of SharePoint governance has been (and probably always will be) on the lips of almost every CTO and CIO.
Governance in SharePoint is almost a misnomer. We encourage people to collaborate, however, we want to thwart their productivity by putting rules around how they work.
The best way to approach governance is to mirror the governance you already have set around your other applications / systems and to add this to your IT policy.
Don’t always try and fix governance with technology when you can use a policy!
The Information Architecture and SharePoint site structure should be heavily considered when looking at governance; this will help content to be added to the right place. Depending on the size of your organisation, this can be more easily achieved on a department by department basis.
Here are a few simple rules to follow:
- Identify who / which dept. is responsible for SharePoint? “content, technical issues or changes”
- Define a flexible IA / Taxonomy and remember to communicate it!
- Set quotas on sites to ensure they do not grow out of control
- Be cautious with granting permissions
- Have the right people been given the correct level of training?
Remember, governance will govern you – unless you plan for it!