Creating a SharePoint 2013 Intranet Homepage

SharePoint 2013 has a wide range of “out-of-the-box” features for intranet development.  In this step-by-step guide we will create a basic SharePoint 2013 intranet site and homepage with the following features:

  • A news & announcements area
  • Links to other company applications
  • A company events calendar
  • A staff directory
  • A library for important documents
  • A company logo and links to departmental sites

SharePoint 2013 Home Page

Introduction

This guide has been created in two formats:

  • A YouTube video (under 20m) – see below
  • A blog with step-by-step screenshots – see below

In both formats, the guide has been broken down into 6 sub-sections:

1. Creating the Intranet site
2. Adding the Intranet Apps
3. Setting up the Intranet Apps
4. Adding the Intranet Web Parts & App Parts
5. Setting up the Intranet Web Parts & App Parts
6. Setting up the Intranet Navigation & Logo

1. Creating the Intranet site

First we need to create a new Team Site:

Create a new team site

For this example, we will use the following settings:

  • Use the same permissions as parent site
  • Not use the top link bar from the parent site

2. Adding the Intranet Apps (lists & libraries)

Next, we need to add some “Apps” to our Intranet Site:

Add an app

For this example, we will add the following apps:

  • Document Library (Name this App “Training & Handbooks“)
  • Announcements (Name this App “News & Announcements“)
  • Contacts (Name this App “Staff Directory“)
  • Calendar (Name this App “Company Events“)
  • Promoted Links (Name this App “Other Applications“)

To add and name an App, simply…

1. Click on the App:

Apps you can add

2. Add a name and click create:

Creating an app

For this example we will ignore “Advanced Options”.

With all of your Apps added we are ready to set them up.

3. Setting up the Intranet Apps

In order to set up any of our Apps, we will need to access “Site Settings”.  This can be done from the settings link in the top right:

Site contents

Document Library App

1. Click on the “Training & Handbooks” App:

Training Handbook

2. Drag and Drop a relevant Document into the library:

Drag and drop document

Announcements App

1. Click on the “News & Announcements” App:

News and announcements

2. Click on the “List” tab in the Ribbon and then click on “List Settings”:

List settings

3. Scroll down to “Columns” and click “Create column”:

Create a column

4. Create the column using the following settings:

  • Name: Date
  • Type: Date and Time
  • Description: Announcement Date
  • Require that this column contains information: Yes
  • Leave all the other settings as they are and click OK

5. Go back to the List and add a “New Announcement”:

New announcement

6. Fill in the Announcement form as shown below:

New announcement populated

(Note that we wont be displaying the “Title” or “Expires Date” on the Homepage so it is not necessary to fill them in at this stage)

Contacts App

1. Click on the “Staff Directory” App:

Staff directory

2. Click on the “List” tab in the Ribbon and then click on “List Settings”:

List settings

3. Scroll down to “Columns” and click “Create column”:

Create column

4. Create the column using the following settings:

  • Name: Department
  • Type: Choice (menu to choose from)
  • Choices: Marketing, Finance, HR
  • Default value: Blank

Department column

5. Go back to the List and click “edit this list”:

Edit this list

6. Copy and paste contact details from Excel or add manually, then click “Stop editing this list”:

Adding contacts

Calendar App

1. Click on the “Company Events” App:

Company events app

2. Create an event by clicking “Add” on the relevant day:

Add an event

3. Fill in the event form as shown below:

New event

Promoted Links App

1. In the “Site Contents”, click on “Site Assets”:

Site assets

2. Drag and Drop images for your “Promoted Links” tiles (for this example we will use images with a 150x150px size):

Add images

3. Copy the URL of the image as shown below:

Copy image url

6. Go back to the “Site Contents” and click on “Other Applications”:

Other applications

7. In the “Items” tab, click “New Item”:

New item

8. Fill in the form as below, pasting the URL into the “Background Image Location” field:

Promoted links form

With all of your Apps set up we are ready to add Web Parts & App Parts to the homepage.

4. Adding the Intranet Web Parts & App Parts

Remove the existing Web Parts + App Parts

1. On the intranet homepage, click “Edit page” in the settings:

Edit page

2. Using the Web Part / App Part drop down, click “Delete” and then click “OK”:

Delete web part app part

Delete web part app part OK

2. Repeat the step above for all 3 Web Parts / App Parts.

Add the new Web Parts + App Parts

1. Select the top “Zone” and click “Web Part” in the “Insert” tab:

Add new webpart

2. Select the “Media and Content” category and then select the “Content Editor” part and click “Add”:

Add new webpart

2. Select the left “Zone” and click “App Part” in the “Insert” tab:

Add new webpart

3. Select “News & Announcements” part and click “Add”:

Add new webpart

4. Repeat the step above, this time choosing the “Company Events” part

5. Select the right “Zone” and click “App Part” in the “Insert” tab:

Add new webpart

6. Select the “Other Applications” part and click “Add”:

Add new webpart

7. Repeat the step above, this time choosing the “Staff Directory” part

5. Setting up the Intranet Web Parts & App Parts

Set up the Content Editor Web Part

1. Using the Web Part drop down, click “Edit Web Part”:

Edit content editor webpart

2. Click on “Click here to add new content”:

Add new content

3. Type your intranet homepage title using the “Heading 1” text shown below:

Welcome to the company intranet

4. In the web part editor to the right, open the “Appearance” tab:

Web part appearance

5. Set the “Chrome Type” to “None” and click “OK”:

Chrome type none

Set up the Announcements App Part

1. Using the Web Part drop down, click “Edit Web Part”:

Edit webpart

2. In the web part editor to the right,click on “Edit the current view” then click “OK”:

Edit the current view

Leave page warning

3. On the “Edit View” page, under “Columns”, un-check “Title” and “Modified”:

Remove title and modified

4. Check “Date” and “Body”, setting their “Position from Left” to 1 and 2 respectively:

Add date and body

5. Under “Sort”, change “First sort by the column” to “Date”:

Sort by date

6. Under “Tabular View”, un-check “Allow individual item checkboxes”, then click “OK” at the bottom of the page:

Item checkboxes

OK

7. On the homepage, click “Edit page” and “Edit Web Part” (as we did earlier)

8. In the web part editor to the right, change “Toolbar Type” to “No Toolbar”:

No Toolbar

9. In the web part edit, under “Appearance”, set “Should the Web Part have a fixed height?” to “Yes – 225 Pixels”, then click “OK”

Fixed height web part

Set up the Promoted Links App Part

1. Using the Web Part drop down, click “Edit Web Part”:

9. In the web part edit, under “Appearance”, set “Should the Web Part have a fixed height?” to “Yes – 225 Pixels”, then click “OK” (as we did earlier)

Set up the Contacts List App Part

1. Using the Web Part drop down, click “Edit Web Part”:

2. In the web part editor to the right,click on “Edit the current view” then click “OK”:

Edit current view

3. On the “Edit View” page, under “Columns”, un-check “Attachments”, “Company” and “Home Phone” and change the “Position from left” of the remaining columns as shown below:

Column order

4. Under “Tabular View”, un-check “Allow individual item checkboxes”:

Item checkboxes

5. Under “Group By”, select “Department”, then click “OK” at the bottom of the page:

Group by department

6. On the homepage, click “Edit page” and “Edit Web Part” (as we did earlier)

7. In the web part editor to the right, change “Toolbar Type” to “No Toolbar” (as we did earlier)

8. In the web part edit, under “Appearance”, set “Should the Web Part have a fixed height?” to “Yes – 500 Pixels”, then click “OK” (as we did earlier)

Set up the Calendar App Part

1. Using the Web Part drop down, click “Edit Web Part”

2. In the web part editor to the right, change “Toolbar Type” to “No Toolbar”

3. In the web part edit, under “Appearance”, set “Should the Web Part have a fixed height?” to “Yes – 500 Pixels”, then click “OK”

4. Click “Save” in the Ribbon:

Save

With all of your Web Parts and App Parts set up we are ready to set up the navigation and logo of the intranet homepage.

6. Setting up the Intranet Navigation & Logo

Set up the Current Navigation

1. On the intranet homepage, click “Site settings” in the settings:

Site setting

2. On the “Site Settings” page, click the “Navigation” link:

Navigation

3. Scroll down to the “Structural Navigation: Editing and Sorting” section. Under “Current Navigation”, click “Add Heading…”:

Add heading

4. Add a heading with the title “Important Documents” and click OK:

Important documents

5. Click on the “Training & Handbooks” link and using the “Move Down” button, move the link under the “Important Documents” heading:

Training and handbooks navigation

7. Delete the other headings and links using the “Delete” button, leaving only “Home”, “Important Documents” and “Training & Handbooks”, then click “OK” at the bottom of the page:

Deleting navigation

OK

Set up the Global Navigation

1. On the intranet homepage, click “EDIT LINKS” in the global navigation:

Edit links

2. Click the “+ link” button:

Plus links

3. Add the display text and address for your link, then click “OK”:

Link settings

4. After adding your links, click “Save”:

Save links

Set up the Logo

1. On the intranet homepage, click “Site contents” in the settings

2. Click on “Site Assets”:

Site assets

3. Drag and Drop a logo file into the library (for this example we will use a logo with a 320x100px size):

Drag and drop logo

4. Copy the logo image URL:

Copy image url

5. Click “Site settings” in the settings:

Site settings

6. On the “Site Settings” page, click the “Title, description, and logo” link:

Logo link

7. Under the “Logo and Description” section, click “FROM SHAREPOINT”:

From SharePoint

8. In “Location (URL)”, paste your logo URL and click “Insert”:

Insert logo

9. On the “Title, Description, and Logo” page, click “OK”:

OK