Elaborate Office 365

Office 365 requirements gathering

Elaboration

Planning is key to support a successful Office 365 strategy.

We can help you plan your roll out to address your requirements for security, document storage and access.

Governance

How can you manage security, permissions, roles and responsibilities?

We will discuss your principles and goals for managing data, permissions, and how this will be governed in Office 365 and SharePoint, including:

Roles and Responsibilities
Identifying readers, contributors and managers of content, and the responsibilities or pre-requisites for each role
Security
Discussing how Office 365 can support your policies on Information Rights Management and Data Security
External Sharing
Defining your strategy regarding external sharing and guest access to documents and data stored within Office 365

Governance
Helping you identify a team and launch a governance committee to manage ongoing needs
Acceptable Use Policies
Creating an acceptable use policy for Office 365 and defining the use cases for each tool
Compliance
Identifying how Office 365 can help you conform to relevant protocols or laws, regarding data storage

Information Architecture

How will your content be structured, categorised and searched?

We’ll discuss and document how your content should be organised to ensure it is easy to find and use. Some topics and questions we will consider include:

Structure and Storage
Identifying where content should be stored across the Office 365 toolset, such as OneDrive, SharePoint and Teams
Design
Designing an information architecture that will be able to evolve in line with organisational changes

Identities
Usage of Office 365 Group Identities (GI) or Active Directory to manage permission levels and ease administration
Security and Access
Defining your requirements for security and access across your organisation and with external parties

Migration

What content will you be taking with you, and how will you migrate this?

Moving to Office 365 often involves an element of migration, whether this is a mailbox migration or a migration of content to new storage in the cloud. For organisations who plan on taking a lot of content to their new Office 365 tenant, working with Pythagoras can help make sure your migration runs smoothly.

We will consider: