Elaborate SharePoint

SharePoint requirements gathering

Elaboration

Upfront planning is crucial for a successful SharePoint deployment. To ensure you are delivering an environment that will meet your security requirements, your users’ needs and will provide flexibility over time, it is important to understand the considerations around information architecture, security and governance.

We can help you to define your SharePoint requirements and plan for success.

Governance

How can you manage security, permissions, roles and responsibilities?

We will discuss your principles and goals for managing and auditing data, permissions, access and how this will be governed in SharePoint. Our consultants will discuss and advise on the following:

Acceptable Use Policies
Defining an acceptable use policy for SharePoint
Roles and Responsibilities
Identifying readers, contributors and managers of content, and the responsibilities or pre-requisites for each role
Governance
Launching a governance committee to manage ongoing governance needs

Security Policy
How SharePoint can support your policies on Information Rights Management and Data Security
External Sharing
Defining your strategy regarding external sharing and guest access to documents and data stored within SharePoint
Branding
Understanding the branding requirements for your SharePoint environment

Information Architecture

How will your content be structured, categorised and searched?

We’ll discuss and document how your content should be organised to ensure it is easy to find and use. Some topics we will consider include:

Design
Designing an information architecture that will be able to evolve as required in line with organisational changes
Permissions
Usage of Office 365 Group Identities (GI) or Active Directory to manage permission levels and ease administration

Storage
Identifying where content should be stored across SharePoint and how this should be tagged and categorised
Security
What are the security requirements, and are there areas of the site that will require restricted permissions?

Migration

What content will you be taking with you, and how will you migrate this?

There is usually an element of content migration when an organisation moves to SharePoint. For organisations who plan on taking a lot of content to their new SharePoint environment, working with Pythagoras to plan this can help make sure your migration runs smoothly.